Terms and conditions

General Terms and Conditions


Workspace Collective, LLC – Ocala 603 SE Ft. King Street Ocala, Florida 34471 Phone: (352) 352-250-8376 (352) 329-2920 Email: info@workspace-collective.com_

  1. USE OF PREMISES. For virtual office, coworking, dedicated desk and shared office memberships, only the person on record has access to the terms of the plan assigned. For private team office memberships: You, and your employees identified in this Service Agreement, have access to the office(s) to which you are assigned and the common areas twenty-four (24) hours a day, seven (7) days a week for general office use. No more than four (4) persons shall occupy an office without the prior written consent of WORKSPACE COLLECTVIE, LLC (“WC). The building provides cleaning, maintenance, electricity, water & HVAC during normal business hours as determined by the building. You agree to abide by the Office Policies. From time to time we may access your office(s) to inspect the condition, make any necessary repairs, or show the office(s) to prospective clients. All reasonable efforts will be made to avoid any disruption of your business. In the event that the premises are not yet available to be occupied by you on the Start Date herein, WC reserves the right to extend the Start Date for up to 30 days, upon prior notice to you.

  2. SERVICES. In addition to your office(s), we provide you with certain services and facilities on an as requested basis. The fees associated with these services are found on the price list, a copy of which is available to you, which may be adjusted from time to time. Long distance rates apply and are not included with Communications Package. Any charges incurred by you, your employees or guests are billed and payable by the payment due date listed on this Agreement. You may be provided with certain monthly allotments for services as part of your Agreement with us, note that unused quantities do not carry over to the next calendar month. WC and vendors designated by WC are the only parties authorized to provide services in the center. You agree that neither you nor your employees will solicit, nor accept from other clients in the center, any service provided by WC or its designated vendors, or otherwise.

  3. PAYMENTS. You agree to pay WC the monthly fixed fees listed on this Agreement and any charges incurred for additional services, plus applicable taxes, by the payment due date. Should you dispute any portion of the charges on your bill, you agree to notify WC in writing within thirty (30) days or waive your right to dispute such charges. The undisputed portion of the charges remains due on the payment due date. Payments made after the payment due date are subject to a late fee of ten percent (10%). If a check is dishonored, a service fee 5% of the check amount, or the amount allowed under Florida statutes, whichever is greater, will be charged. You agree that your credit card may be charged for delinquent payments. For value received, the undersigned unconditionally and irrevocably guarantees the prompt payment and performance of all obligations of Client in this Service Agreement. This guaranty is a guaranty of payment.

  1. LICENSE AGREEMENT. THIS AGREEMENT IS NOT A LEASE OR ANY OTHER INTEREST IN REAL PROPERTY. IT IS A CONTRACTUAL ARRANGEMENT THAT CREATES A REVOCABLE LICENSE. We retain legal possession and control of the center and the office(s) assigned to you. Our obligation to provide you space and services is subject to the terms of our lease or occupancy agreement with the building. As our client you do not have any rights under our lease with our landlord. When this Agreement is terminated your license to occupy the center and office(s) is revoked. You agree to remove your personal property and leave the office(s) as of the date of termination. You may not assign this Agreement without prior written consent from WC, which will not be unreasonably withheld.

  2. PROPERTY. You agree that the premises are in good order and condition and accept them “AS- IS” in their present condition. Further, you agree to maintain the premises in as good condition and repair for the term of this Agreement. You are responsible for any damages you, your employees or guests cause to the center and your office(s). You are responsible for insuring your personal property against all risks and waive any right of recovery against WC, its directors, officers and employees for any damage or loss to your property under your control. All property in the center or your office(s) is understood to be under your control. Any property left in the office(s) after termination is deemed abandoned. Should you elect to use the Internet access provided by WC, you agree that the security of your data and files is your responsibility. You acknowledge that the differing requirements of each client prohibit us from providing firewall and virus protection that meets the needs of all. As such, it is the sole responsibility of each client to provide suitable security and WC makes no claim to provide such protection. Any costs incurred by WC for damage to the WC network incurred as a result of your introduction of a computer virus or worm, or an attempt by you to hack the network, will be paid by you. You further acknowledge that this is a shared network, and streaming of audio or video files degrades the access of other clients, and is prohibited, except as otherwise agreed between us.

  1. DEFAULT. You are in default under this Agreement if: 1) you fail to abide by the Office Policies

  2. AUTOMATIC RENEWAL: Unless otherwise provided for in this Agreement, this Agreement will automatically renew for the same term indicated immediately upon the last day of the initial term or any renewal thereof, at the then current rates for the office(s) and services

  3. TERMINATION. You have the right to terminate this Agreement early: 1) if we are unable to provide you with access to your mail, telecommunications service or office(s) for a period of ten (10) consecutive business days; or 2) as part of a negotiated buyout agreement with WC. We reserve the right to terminate this Agreement at any time; 1) if you fail to correct a default or if the default cannot be corrected; 2) without the opportunity to cure if you repeatedly default under the Agreement; or 3) if you use the center for illegal purposes. Should you continue to occupy any office(s) beyond the expiration or termination of this Agreement, without a renewal agreement between us, to which we have agreed in writing, you will be charged at the then current Daily rates. Upon termination of this Agreement, you must notify all parties with whom you do business of your change of address and phone number. You understand that you may not be able to file a change of address form with the postal service as this may cause all mail addressed to the center to be forwarded. Upon termination of this Agreement, you will be charged: (1) a one-time reconditioning fee of up to $350 per office (if applicable) or actual reasonable costs of reconditioning the office(s) and furniture, whichever is greater. In addition, if part of your Services Agreement, we will auto-answer your primary telephone number on which incoming callers will be provided with your new telephone contact information and hold your mail for pickup for sixty (60) days from ending date. Provided that your account is in good standing, we can hold or forward your mail and packages for an additional cost. All telephone numbers and IP addresses are the property of WC and will not be transferred to you.

  4. LIMITATION OF LIABILITY. You acknowledge that due to the imperfect nature of verbal, written and electronic communications, neither WC nor its landlord or any of their respective officers, directors, employees, shareholders, partners, agents, or representatives shall be responsible for damages, direct or consequential, that may result in the failure of WC to furnish any service, included but not limited to the service of conveying messages, communications and other utility services. Your sole remedy and WC’s sole obligation for any failure to render any service is limited to an adjustment to your bill in an amount equal to the charge for such service for the period during which the failure, delay or interruption continues. WITH THE SOLE EXCEPTION OF THE REMEDY DESCRIBED ABOVE, CLIENT EXPRESSLY AND SPECIFICALLY AGREES TO WAIVE, AND AGREES NOT TO MAKE, ANY CLAIM FOR DAMAGES, DIRECT OR CONSEQUENTIAL, INCLUDING WITH RESPECT TO LOST BUSINESS OR PROFITS, ARISING OUT OF ANY FAILURE TO FURNISH ANY SERVICE, ANY ERROR OR OMISSION WITH RESPECT THERETO, OR ANY DELAY OR INTERRUPTION OF SERVICES. WC DISCLAIMS ANY WARRANTY OF MERCHANTIBILITY OR FITNESS FOR A PARTICULAR PURPOSE.

  5. HIRING OF EMPLOYEES. You agree that, during the term of your Agreement and for twelve (12) months afterward, you will not solicit for hire, hire, or cause to be hired any of our employees, if any. If you do, you agree that actual damages would be difficult to determine and therefore you agree to pay liquidated damages in the amount of one-half of the annual base salary of the employee that you hire or cause to be hired. You agree that this liquidated damage amount is fair and reasonable.

  6. NOTICES. All notices are to be in writing and given by registered or certified mail, postage prepaid, overnight mail, or hand delivered with proof of delivery, addressed to client or to WC at the addresses listed on this Agreement.

  7. ARBITRATION AND ENTIRE AGREEMENT. In the event that a dispute arises under this Agreement you agree that the matter will be submitted to the exclusive jurisdiction of, and waive any venue objections against, the Circuit Court for Seminole County, Florida in respect of all actions arising out of or in connection with the interpretation or enforcement of this Agreement, and the parties consent to the personal jurisdiction of such courts for such purposes. If an attorney is retained to interpret or enforce the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, including any such fees set by the trial or appellate court upon trial or appeal. Nothing in this paragraph will prohibit WC from seeking equitable relief including without limitation any action for removal of the client from the center after the license has been terminated or revoked. This Agreement is the entire agreement between you and WC and supersedes all prior agreements. This Agreement is governed by the laws of the state Florida. This Agreement incorporates Notes and Office Policies for the center, a copy of which has been provided to you; 2) you do not pay your fees on the designated payment due date and after written notice of this failure to pay you do not pay within five (5) business days; or 3) you do not comply with the terms of this Agreement. In the event that you default on your obligations under this Agreement, you agree that WC may cease to provide any and all services including telephone services and access to your office(s) without resorting to legal process. Promotional rates and discounts offered to you in this Agreement may be discontinued upon any default. If you enter by force an office from which you have been barred or locked out for default, you acknowledge that you have no tenant rights under this Agreement and that such entry is a crime and may be prosecuted.


OFFICE POLICIES 1. Client’s employees and guests will conduct themselves in a businesslike manner, including keeping the noise level so as not to interfere with other clients and abiding by WC’s directives regarding security, keys, parking, and other such matters common to all occupants.

  1. Client agrees to conduct themselves in a professional manner at all times.

  2. Client will use all premises as intended and will reserve areas such as podcast or conference rooms according to the policy and register any visitors on the WC software ahead of time.

  3. Client will not affix anything to the windows, walls, or any other part of the Office(s) or center or make alterations or additions to the Office(s) or center without the prior written consent of WC.

  4. Client will not prop open any corridor doors, exit doors or door connecting corridors during or after business hours.

  5. Client using public areas can only do so with the consent of WC, and those areas must be kept neat and attractive at all times.

  6. Client agrees to maintain a neat working environment, clean up after themselves and report any issues to WC staff in a timely manner.

  7. All corridors, halls, elevators, and stairways shall not be obstructed by Client or used for any purpose other than passage.

  8. Client will not place any items (furniture, signs, boxes, papers, etc.) in front of doors or interior glass windows or sidelights.

  9. No advertisements, identifying signs (other than signage provided by WC, if any) or other notices shall be inscribed, painted or affixed on any part of the corridors, doors or public areas.

  10. Client will bring no animals into the building, with the exception of disabled assistance animals without prior written consent of WC.

  11. Client will not use the premises for sleeping or for any immoral or illegal purposes.

  12. Canvassing, soliciting, and peddling in the Building are prohibited, and Client shall not solicit other clients for any business or other purpose without prior approval of WC.

  13. Client shall not remove furniture, fixtures, or decorative material from center or Office(s).

  14. Client will use the WC shower room at own risk. Max Occupancy of one person allowed in the room at a time.

  15. Client shall, before leaving the Office(s) unattended for an extended period of time, close and securely lock all doors and shut off all lights and other electrical apparatus. Client shall pay for any damage resulting from failure to do so.

  16. Open flames and smoking of any type is prohibited within the building.

  17. Client may not create any odors from scented candles, cooking or any other activity or item which may produce strong or offensive odors.

  18. Client will not bring into the Office(s) telephone equipment or lines, Internet service, nor will Client operate any equipment which would exceed the electrical current of ordinary lighting and personal computing devices, including but not limited to heaters, hot plates, coffee makers or refrigerators, without the written consent of WC at an agreed additional cost to Client.

  19. If Client requests any special installation, wiring or construction, it shall be done at Client’s expense by personnel designated by WC.

  20. Client will not use WC facilities for manufacturing, storage or any other purpose except that which may be incidental to general office purposes.

  21. No additional locks or bolts of any kind shall be placed upon any of the doors or windows of the Office(s) or center by Client nor shall any changes be made on existing locks or mechanisms thereof.

  22. Client agrees not to possess, in the Office(s), in the center or in the building, any firearms, explosives, narcotics, alcohol, flammable liquids or other hazardous materials without the written consent of WC.

  23. All property belonging to Client or any employee, agent or invitee of Client shall be at the risk of such person only and WC shall not be liable for damages thereto or for theft or misappropriation thereof.

  24. Client, its employees and guests are prohibited from participating in any type of harassing or abusive behavior to WC employees, clients and guests, verbal or physical, for any reason.

  25. Use of Internet access to transmit threatening material or transmit or receive obscene material or for any unlawful purpose is prohibited and may result in the suspension of Internet service or the termination of your Agreement.

  26. WC Community Manager hours are typically 8am-5:00pm, Monday-Friday, excluding Holidays, and may be adjusted by WC from time to time.

  1. WC reserves the right to make such other reasonable Office Policies as in its judgment may from time to time be needed for the safety, care, and cleanliness of the offices. WC shall have no responsibility to Client for the violation or non-performance by any other client of any of the Office Policies but shall use reasonable efforts to uniformly enforce all Office Policies.